The registration deadlines are as follows:
Late registration deadline: 30th October 2021, 24.00 GMT
After the late registration deadline, registrations are only possible on-site.
If the maximum attendee capacity is reached, the organizers reserve the right to refuse any registration.
To be eligible to register for the conference, attendees must be at least 18 years old. Attendees may be asked to present an official identity card stating their age.
The registration fee for delegates includes entry to all sessions, the exhibition area, the poster area, the opening session and the closing session.
The registration fee for accompanying persons includes entry to the conference venue, the opening session as well as the closing session. Entry to the exhibition area, the poster area and other conference sessions is not included. A maximum of one accompanying person can be registered per delegate.
Your registration will only be processed upon receipt and verification of the above-mentioned credentials. As the number of media registrations is limited, the ICASA 2021 Conference Secretariat reserves the right to refuse applications.
Once you receive your Letter of Acceptance from the ICASA 2021 Registration Department, please be reminded to apply with the rules and regulations of the Uganda broadcasting cooperation. Please click here for more information.
For group bookings of 15 Delegates or more, please complete the Group Registration Form online as well as the Excel document “ICASA 2021_Group Registration Name List Template” (excel list to fill in the individual details of each group member) and email it back to the ICASA 2021 Registration Department at registration@saafrica.org
A payment order will be sent by email to the group manager once the ICASA 2021 Registration Department has received the duly completed registration form. This name list will then have to be returned to the ICASA 2021 Registration Department, kindly respect the deadline provided. Please note that the full payment has to be received before the registration deadline you wish to register for. Please send the proof of payment to: payment@saafrica.org
If it were not for the support of sponsors and donors, attending the International Conference on AIDS and Sexually Transmitted Infections in Africa, ICASA 2021 would be limited to those who have the economic means to do so. One of the main initiatives of the conference is to make the conference as accessible and beneficial as possible to delegates from all regions of the globe, especially those in resource-limited communities and settings. The Scholarship Programme of ICASA 2021 empowers those least able, but most in need, to attend. Scholarship will be opened on 2nd July, 2021.
ICASA 2021 is planning to provide 500 scholarships across the 3 Programmes; Scientific, Leadership and Community.
Applicants can apply for either full or partial scholarship:
For more information, please contact: enquiries@saafrica.org
The International Conference on AIDS and Sexually Transmitted Infections in Africa offers conference supporters various possibilities to enhance their visibility and association with the event. Selected "partnership" opportunities allow each partner unique ways of associating brands or messages with different aspects of the conference. For more information, please contact scholarship@saafrica.org
Registration Type | Fees (USD) | OPEN | CLOSE |
High Income: Early Fee | 700.00 | 1st March, 2021 | 17th May, 2021 |
Low/Middle Income: Early Fee | 450.00 | 1st March, 2021 | 17th May, 2021 |
High Income: Regular Fee | 850.00 | 18th May, 2021 | 31st August, 2021 |
Low/Middle Income: Regular Fee | 500.00 | 16th May, 2021 | 31st August, 2021 |
High Income: Late Fee | 950.00 | 1st September, 2021 | 31st October, 2021 |
Low/Middle Income: Late Fee | 600.00 | 1st September, 2021 | 31st October, 2021 |
High Income: Onsite Fee | 950.00 | 5th December, 2021 | 11th December, 2021 |
Low/Middle Income: Onsite Fee | 600.00 | 5th December, 2021 | 11th December, 2021 |
Date | Time |
Sunday, 5th December | 12:00 – 16:00 |
Monday, 6th December | 06:30 – 16:00 |
Tuesday, 7th December | 06:30 – 20:30 |
Wednesday, 8th December | 06:30 – 20:30 |
Thursday, 9th December | 06:30 – 20:30 |
Friday, 10th December | 06:30 – 20:30 |
Saturday, 11th December | 06:30 – 12:30 |
Kindly download the media accreditation requirements, in order to be allowed in ICASA 2021 host country.
The registration for media representatives includes entry to all conference sessions, the exhibition and poster area, the opening and closing session and the media centre. Conference bags and conference materials will not be given to media representatives.
Kindly note that media registration for ICASA 2021 will be opened on 1st March 2021.
The conference organizers strongly recommend that media representatives bringing professional video equipment into ICASA 2021 conference, to obtain a “Temporary Admission / Admission Temporaire” to ease customs processes at the border. Failure to follow ICASA 2021 host country’s custom procedures may result in equipment being delayed at the border.
Please note that access to the media centre may be refused without this identification.
Please note that access to the media centre may be refused without this identification.
Journalists are encouraged to register online before the conference to avoid long delays –often up to several hours – when registering on-site.
All accredited journalists must check-in at the Media Desk in the Registration Area upon arrival at the convention centre. Please do not report to the Media Centre directly as you will not have access without an official name badge.
The conference name badge can be used as an electronic business card at some exhibition booths and at the entrance to some satellite symposia as a way for delegates to provide their contact details to exhibitors.
Breaking of the embargo policy by a reporter will lead to one or more of the following measures:
Any breach in the embargo by media will be brought to the attention of the Media Embargo Committee. If you have questions, please contact the ICASA 2021 communications team at media@saafrica.org
All sessions are open to journalists, however in some sessions there may be a ban on recordings, photographs and/or video due to protect the anonymity of speakers. Conference Secretariat offices are not accessible to journalists.
Space in front of the stage in Session Room 1 and on the camera platform in the press conference room is on a first come, first serve basis only. Audio splitter distribution panels will also be available at these locations.
PLEASE NOTE! Protection of confidentiality of persons living with HIV.
Many conference participants are people living with HIV/AIDS, and for many, their HIV status is unknown in their home countries. For this reason, we impose the following restrictions: In all conference sessions, you may film (video or photograph) the presenter/s of the session. The media may film group shots of the audience but if they film individuals asking questions they must obtain that person’s permission to broadcast/publish this information once the session is over and BEFORE it is broadcast/published. Session chairs may impose further restrictions regarding visual recording at their discretion. It might happen that minors speak at sessions and request anonymity. In this case, they must not be photographed or recorded on video and their real name should not be used.
An initial schedule of each day’s press conferences will be provided on the http://icasa2021.saafrica.org website and in your media kit distributed at on-site check in. Updates will be posted at the information office in the Media Centre. Only accredited members of the media and press conference speakers will be allowed to attend press conferences.
Language
English and French are the official languages of the conference.
In general, whether you are staying in the area close to the conference venue or traveling around the city, it is necessary to consider the following common-sense principles for travelers to any city: Avoid areas of the city that are unfamiliar to you.
The custom of tipping is practiced in the host country. To tip is a must, in South Africa you will have tip your waiter or waitress 10 to 20 % of the total bill.
If the registration form and full payment are received no later than the regular registration deadline, a conference bag is included in the registration fee for delegates, speakers. If the registration form and/or full payment are received after the regular registration deadline, the organizer cannot guarantee that a conference bag will be available. All conference materials will be handed out on-site in the registration area.
A letter of confirmation/payment receipt will be sent by email once the ICASA 2021 Registration Department has received the fully completed registration form and the related payment. Attendees must present this confirmation/payment receipt at the registration counter as proof of their registration and payment.
Individuals requiring an official Letter of Invitation can request one from the ICASA 2021 Registration Department. To receive a Letter of Invitation, attendees must first register to the conference and submit payment in full. The letter will be sent once the payment has been received by the Registration Department. Letters of Invitation will not be sent after the regular registration deadline.
The Letter of Invitation does not financially obligate the conference organizers’ in any way. All expenses incurred in relation to the conference are the sole responsibility of the attendee.
It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications.
The organizers will not directly contact embassies and consulates on behalf of visa applicants.
A Certificate of Attendance for paid delegates can only be acquired in the designated areas in the conference centre. It cannot be issued before the conference.
The name badge must always be worn during the conference. Access to the conference facilities will not be granted without a proper name badge. If an attendee loses, misplaces or forgets the name badge, a handling fee of 60 USD will be charged for a new name badge. Upon handing out a new name badge, the lost badge will become invalid. Name changes will only be accepted until the late registration deadline indicating clearly the new and old name. After the late registration deadline, all name changes must be carried out on-site.
The acquisition, handling (which includes saving data, changes, transmission, blocking and erasing) and utilization of all personal registration data is executed within the guidelines of the effective data protection regulations.
ICASA 2021 secretariat will collect and store all data for the preparation and execution of the 21st International Conference on AIDS & STIs in Africa. When you register you will be asked to complete the online form providing for: your name, address, email address and telephone number. The above collected information is required to process, book and complete your booking (including confirmation by email).
Should you choose to make the payment for your bookings with credit card, your credit card details will be collected (credit card type and number, CVC code, expiry date, credit card holder name).
All data will be saved and processed.
In order to protect and safeguard the personal data provided to us, we have implemented and used appropriate business systems and procedures. For example, your credit card information is transmitted to us through a secure server protocol, which encrypts all your personal and credit card details. The encryption method used is the industry standard "Transport Layer Security (TLS)" technology. Our TLS certificate has been issued by utn.usertrust.com.
Furthermore, we have implemented and used security procedures and technical and physical restrictions, for accessing and using personal information. Only authorized employees have permission to access personal information for performing their duties in respect of our services. Our server and network are protected by firewalls against unauthorized access and we have intrusion detection systems that monitor and detect unauthorized attempts to access to or misuse of our servers.
Your credit card details will be kept by ICASA 2021 Conference until three months after the end of the conference.
In addition, the conference organizers periodically share contact details of attendees with third parties that may use these details to contact attendees regarding activities at the conference or other communications which may be of interest. Therefore, data might be passed on to third parties unless otherwise explicitly indicated by the attendee. Your complete contact details will only be forwarded if:
Attendees can use the name badge with the barcode/QR code like a business card with any conference exhibitor and/or satellite holder to give them the complete contact details. In this case you decide to whom you provide your data. Please note that offering your badge to be scanned at an exhibition booth and/or at the entrance to a satellite implies your acceptance that the respective company receives your complete contact details from the organizers and may contact you, using this data.
Granting of rights for photography, film and audio material for event documentation and public reporting.
The participant hereby declares their consent to the creation of image, film and audio recordings related to the 21st International Conference on AIDS & STIs in Africa and that this material can be shared and published within public reporting or used in social networks (Facebook, Twitter, Skype) about the event without entitlement to remuneration.
The ICASA endorses freedom of expression as an essential principle in the fight against HIV/AIDS and in promoting full participation in our conferences. The combined efforts of all stakeholders in the public and private sectors and civil society are required to halt and reverse the AIDS pandemic. Activism and advocacy contribute to advancing commitment, policy and practice aimed at ending the epidemic.
The right to participate at an ICASA supported conference is fundamental to ensuring open dialogue between all stakeholders. The ICASA encourages debate and dialogue as key elements of participation, among all conference participants including delegates, sponsors, speakers and presenters, researchers and scientists, community representatives, leaders and the media. Peaceful protest has always been and continues to be a key element of participation at the conferences. The ICASA opposes the destruction of property or the use or threat of physical force by any individual or group of individuals during the conferences. The ICASA opposes the disruption of conference sessions or satellite meetings that results in the inability for dialogue and debate to take place.
If there is a determination of these Terms and Conditions to be ineffective or impracticable, then the validity of the Terms and Conditions remaining are not impaired. The parties are obligated to cooperate in order to replace the ineffective or impracticable clause by an effective or feasible clause, which results in the ineffective or impracticable clause being closed.
In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organizers, the conference organizers cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs and financial losses.
Under these circumstances, the conference organizers reserve the right to retain the entire registration fee or to use it for the next conference but this right will not be transferred to a third party.
Volunteers will help coordinate programme activities, greet visiting delegates, assist with registration, act as guides during the conference, staff various offices and activities, and perform other crucial tasks. Volunteers will receive training and support from ICASA staff and the conference volunteer coordinators.
Volunteers will have free access to conference sessions when not on duty, a lunch each working day and they will also receive a Certificate of Appreciation.
Furthermore, volunteers will have the opportunity to gain international experience at the African largest open scientific conference on HIV/AIDS.
To volunteer you must be at leasts 18 years old (as of 6th December 2021), have a good level of English/French and be available for at least three half-day shifts. Volunteers who can commit to more than 7 shifts from 6th to 11th December, 2021 will be prioritized.
Volunteer registration will be opened on 2nd July, 2021. If you have any questions, please contact volunteer@saafrica.org
The conference secretariat is unfortunately not able to offer any financial assistance or an official Letter of Invitation to help with visas. It is the sole responsibility of the volunteer to take care of his/her visa requirements.
Volunteers are responsible for their own accommodation and travel costs.
Payment is required at the time of registration. It should be made in USD only, using one of the following methods:
Bank: | ECOBANK GHANA LIMITED |
Branch: | A&C SHOPPING MALL, EAST LEGON |
Address: | PMBGPO ACCRA – GHANA |
Account name: | SOCIETY FOR AIDS IN AFRICA-ICASA Registration |
Account number: | 2441000304908 |
Ecobank’s Swift Code: | ECOCGHAC |
Ecobank’s Correspondent Bank: | DZ BANK, FRANKFURT GERMANY |
Swift Code for Correspondent Bank: | GENODEFF |
Reference: | Participant Number, Name, ICASA 2021 |
Bank code: | 13-01-00 |
Branch code: | 13-01-07 |
Satguru Travels is your official travel partner with a 360 degree solution to travel.